Riverview Pickleball Club Inc.

Constitution and By-Laws

ARTICLE I:  NAME & PURPOSE

Section A: Name – The name of this club shall be the Riverview Pickleball Club Inc. (RPC).

Section B: National Affiliation –Pickleball Canada Organization (PCO)

Section C: Provincial Association – Pickleball New Brunswick (PBNB)

Section D: Regional Affiliation- Greater Moncton Pickleball Association (GMPA)

Section E: Purpose – The purpose of this club shall be:

  • To promote the sport of Pickleball in Riverview, New Brunswick in a safe environment while protecting the assets of the Association.
  • To provide the opportunity for all members to learn and improve their play.
  • To implement instructional lessons and clinics.
  • To schedule drop-in, league play and tournaments; to encourage the highest standards of safe play and to promote social Pickleball activities within the community.

ARTICLE II:  MEMBERSHIP & DUES

Section A: Eligibility – Membership shall be open to all residents of the Greater Moncton area and outlying areas 19 years of age and over.

Section B: Dues:

  • An annual fee will be charged which includes membership in PCO, PBNB and RPC.
  • Those who are already members of PCO and PBNB will only be charged a fee for RPC.

ARTICLE III:  EXECUTIVE OFFICERS

Section A: Officers – The officers shall be the President, Vice-President, Secretary, and Treasurer.

Section B: Eligibility – Officers must be members of the Riverview Pickleball Club Inc.

Section C: Election – The officers shall be elected by secret ballot or by acclamation at the Annual General Meeting each year in June.

  Section D: Term – The term of office shall be for one year and will commence on July 1st.

Section E: Vacancy – If a vacancy occurs in the office of President, the Vice-President shall assume the office for the remainder of the term and vacancies in any other office shall be filled by a special election or a board member appointed by the President if nobody comes forth to volunteer for the vacant office.

ARTICLE IV:  DUTIES OF OFFICERS

Section A: President – it shall be the duty of the President to:

  • Preside at meetings
  • Vote only in case of a tie
  • Represent the club
  • Appoint committee chairpersons subject to the approval of the Executive Committee
  • Serve as an ex-officio member of all committees except any nominating committee.
  • Perform such other duties as ordinarily pertain to this office

Section B: Vice-President – It shall be the duty of the Vice-President to:

  • Preside in the absence of the President
  • Present committee reports as required.
  • Fill in for any missing executive at any EC meeting.

Section C: Secretary – It shall be the duty of the Secretary to:

  • Record and report the minutes at all meetings and keep an up to date minute book.
  • Keep a copy on file of all the important club records.
  • Issue notices of meetings by group email or letter (if needed)
  • Keep and report the general correspondence of the club.

Section D: Treasurer – It shall be the duty of the Treasurer to:

  • Maintain the Club Bank Account which shall require two signing authorities.
  • Receive and distribute all funds appropriately.
  • Keep an orderly file of all receipts and expenditures and make reports as directed
  • Provide monthly and annual financial reports to be signed by the president.
  • Prepare the annual budget for presentation at the AGM each year.

 Section E: Board Members – It shall be the duty of board members to:

  • Attend and vote at all executive committee and general meetings. Missing three                   consecutive EC meetings may result in termination of office at the discretion of         the EC.
    • Consult, advise and assist the Executive Officers.
    • Replace any office that is vacated during the term if possible.
    • Enforce and protect the Constitution.

ARTICLE V:  EXECUTIVE COMMITTEE

Section A: Structure: The Executive Committee shall consist of the four executive officers and additional Board members. The additional Board members will be a minimum of two and a maximum of six RPC members.

Section B: Responsibility – Management of this club shall be vested in the Executive Committee to be responsible to the general membership and to uphold the Constitution and bylaws.

Section C: Compensation – Due to the amount of work involved in training, registering, collecting fees, setting up and down, obtaining and maintaining equipment, organizing tournaments, clinics and socials etc., members of the executive committee should not have to pay daily drop-in fees.

ARTICLE VI:  MEETINGS

Section A: Meetings – Regular Executive Committee meetings shall be held on or near the second Monday of the month during the regular season except the months of July and August. The day and time will be determined by consensus of the committee.

Section B: Special Meeting – Special meetings may be called by the President with the approval of the Executive Committee. Any reasonable request shall be considered.

Section C: Quorum – A quorum for the Executive Committee meetings should be a simple majority while the Annual General Meeting quorum shall consist of ten percent of the paid membership.

Section D: Parliamentary Authority – Robert’s Rules of Orders, shall govern this club in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

Section E: An Annual General Meeting (AGM) shall be held in June of each year. All members should be notified at least thirty days in advance of the time, date, place and agenda of the AGM.

Section F: An election of officers and board members shall be held at the AGM.

Section G: Emergency Act: In the event an emergency order is declared by any level of government in Canada which affects RPC operations, the Executive Committee has the authority to suspend, cancel or change any operation of the club until the emergency order is lifted.

Once the Emergency order is rescinded the Executive Committee shall determine how operations will be resumed.

ARTICLE VII:  COMMITTEES

Section A: OPTION-The following committees are optional and activated when needed.

Section B: Committees–

  • Clinic: To organize periodic club clinics.
  • Finance: To work on obtaining grants and sponsorships
  • Publicity: To maintain website, Facebook page and actively promote the club in other ways.
  • Membership: To maintain membership lists, personal data, cards, waiver lists and outside member lists.
  • Fundraising: To work on ways to bring in more club funds and to help charities and venues.
  • Social: To plan any club socials, parties, barbecues etc.
  • Equipment: To maintain equipment such as paddles, balls, nets, bags and to report to Executive committee the need for more equipment if needed.
  • Tournament: To chair any tournament hosted by RPC.
  • Nomination:  To set up a committee to nominate members to certain positions to fill any vacancies of present officers or board members for the AGM election.

Section C: Ad-hoc Committees – The President shall have the authority to appoint any ad-hoc committees from time to time as need demands, subject to the approval of the Executive Committee.  Ad-hoc Chairs shall have a non-voting role on the Executive Committee for the duration of their tenure if they are not already members of the Executive Committee.

ARTICLE VIII:  AMENDMENTS

Section A: Selection – these bylaws may be amended by a two thirds majority vote of the general membership attending  the AGM.

Section B: Notice – All members shall receive advance notice of the proposed amendment at least thirty days before the meeting.

ARTICLE 1X: FINANCIAL REPONSIBILITY

Section A: Signing Authority– the treasurer and president will sign cheques and any other financial documents pertaining to club business.

Section B: Small Purchases– Approval of purchases by the signing authority of $50 and under need no general executive committee approval, but are limited to a maximum of $200.00 per month.

Section C: Large Purchases– Purchases over $50 shall require a simple majority vote of the executive committee excluding the president except when needed to break a tie. This can be done at an executive meeting, a special emergency meeting or by email vote.

ADOPTED BY THE MEMBERSHIP AT THE

ANNUAL GENERAL MEETING , JUNE  , 2022

SIGNED:      R.N.Betts        Bob Betts, President

SIGNED:      Chantal Gallant      Chantal Gallant, Secretary